Privacy Notice

ARIZONA DRESSAGE ASSOCIATION PRIVACY NOTICE

Effective Date: October 20, 2025

Arizona Dressage Association

The Arizona Dressage Association respects the privacy of its members, community partners and others who visit our website (“You”, “Yours” or “Users”) and is committed to transparency on how we collect, process and share Personal Information. This Privacy Notice (this “Notice”) explains how we collect, use, store, and share information from Users. For the purpose of this Notice, ‘Personal Information’ refers to information that can be used, alone or when combined with other information, to uniquely identify an individual. We may update this Notice from time to time. Any changes will be posted on our website with a revised effective date.  We will notify you in writing if we make any material changes to our privacy practices. This Privacy Notice is governed by the laws of the State of Arizona and applicable federal laws of the United States.

1. Information We Collect.

We collect the following types of Personal Information:

• Contact Information: Your name, address, phone number, and email address and the same/similar information for individuals you may designate as emergency contacts, your trainer or other individual responsible for you or your horse(s).
• Payment Information: credit/debit card number, bank account details, and billing address (processed securely through third-party payment processors).
• Membership Information: membership status, participation in activities, and preferences for events or benefits.
• Records of donations
• Volunteer status and hours
• Feedback and opinions: responses to surveys, email correspondence, suggestions
• Date of Birth: to validate AA or JR/YR division status
• Information submitted voluntarily to apply for scholarships or grants or contained in a submission intended for the Centerline, blog or website (including photographs or video)
• Other identifying competition information including horses’ name, breed, registration number, USDF and USEF numbers, shows entered, scores, and awards
• Technical information: IP address, device and browser information, data about the pages you visit on our website and how you engage with the site, data about how you interact with emails we send, referring websites, standard log information.

2. How Do We Use Your Personal Information.

We collect and use Your Personal Information only for legitimate organizational purposes, including:

• Processing membership applications, renewals and payments.
• Communicating with You about activities, events, news, and benefits including collecting your opinions and feedback.
• Promoting ADA events, activities and Members on our Social Media accounts (primarily Facebook and Instagram).
• Managing member participation in programs and activities such as clinics, educational events, schooling shows and registered shows.
• Providing You with member-related services and benefits including improving our offerings over time.
• Providing services and goods requested by you such as ADA merchandise, scholarships, grants, and awards.
• Maintaining organizational records as required by the ADA By-Laws, the USDF, USEF, and applicable law.
• Maintaining and improving the operation of our website and our non-profit organization
• To protect our assets and the safety, security, functionality, and integrity of our website,
• To enforce our legal rights, protect health and safety, and to comply with legal obligations
• Other business initiatives as described to you when collecting your Personal Information, with your consent or as otherwise permitted by law

3. How Do We Share Your Information?

We do not sell or rent Personal Information. We may share Personal Information only in the following circumstances:

• Service Providers: With trusted third-party vendors (such as payment processors, event platforms, or IT providers) who assist us in delivering the services described in this Notice and on our website
• Event organizers and providers: Judges, officials, staff, vendors, and volunteers
• Legal Compliance: As required by law, regulation, or legal process
• Organizational Needs: To protect the rights, property, or safety of our members, staff, or the public; to comply with requirements governing our non-profit status and with the USDF and USEF as required to meet the mandates of those governing organizations
• Auditors, accountants, consultants, lawyers, and other entities who use the data to provide us with professional services

We may anonymize Personal Information we collect and use or share that de-identified data with third parties for lawful purposes consistent with our operations

4. How do we protect your information?

We take reasonable administrative, technical, and physical measures to protect personal information against unauthorized access, disclosure, alteration, or destruction. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

5. Do we use ‘cookies’?

Our website may use cookies and similar tracking technologies to enhance your experience. You can control cookies through your browser settings, though disabling cookies may affect website functionality.

6. Third-Party Links

We do at times include or offer third-party products or services on our website from organizations that promote dressage education or equine-related products or services.  Our merchandise store is provided by Saddlethreads.  We do not share Your information with Saddlethreads and, as with any third party featured on our website, Your decision to share Your Personal Information with them is subject to any of that third party’s policies.  Please review them carefully before You share Your Personal Information.

7. Your Privacy Choices.

As we operate only in Arizona, we comply with applicable Arizona privacy and consumer protection laws. Members may contact us to exercise their rights regarding access to or correction of their Personal Information.

Members may:

• Update or correct their contact information or request that their Personal Information be deleted, by making a request in writing.
• Opt out of receiving certain communications (such as newsletters or event announcements).

If at any time you would like to unsubscribe from receiving email communications, you can:

• Follow the instructions at the bottom of each email you receive.  Unsubscribing will remove you from ALL ADA email correspondence.  
• If you unsubscribe, the ADA is not responsible for pertinent information, such as a membership renewal reminder, that does not reach you

8. Children’s Privacy.

While we offer family memberships, our individual membership services are intended for individuals aged 18 and over. We may collect information from participants under 18 years of age with parental or guardian consent for participation in youth programs and competitions. Parents or guardians may contact us regarding their child’s information. If we learn that we have inadvertently collected personal information about children we will delete it promptly.

9. Contact Us.

If there are any questions regarding this privacy policy, you may contact us using the information below.

Arizona Dressage Association
100 Easy Street, Box 2855
Carefree, AZ 85377
Email: info@azdressage.org